Sample of Business Letters

1. Letter of Confidentiality Agreement

CONFIDENTIALITY AGREEMENT
BETWEEN FIRMS

AGREEMENT and acknowledgement between _ (Company), and _
(Undersigned).
Whereas, the Company agrees to furnish the undersigned
certain confidential information relating to the affairs of
the Company for purposes of: (Describe)

_

,and
Whereas, the undersigned agrees to review, examine,
inspect or obtain such information only for the purposes
described above, and to otherwise hold such information
confidential pursuant to the terms of this agreement,
BE IT KNOWN, that the Company has or shall furnish to the
undersigned certain confidential information, as set forth on
attached list, and may further allow the undersigned the right
to inspect the business of the Company and/or interview
employees or representatives of the Company, all on the
following conditions:
1. The undersigned agrees to hold all confidential or
proprietary information or trade secrets
(“information”) in trust and confidence and agrees
that it shall be used only for the contemplated
purpose, shall not be used for any other purpose or
disclosed to any third party.
2. No copies will be made or retained of any written
information supplied.
3. At the conclusion of our discussions, or upon demand
by the Company, all information, including written
notes, photographs, memoranda, or notes taken by you
shall be returned to us.
4. This information shall not be disclosed to any
employee or consultant unless they agree to execute
and be bound by the terms of this agreement.
5. It is understood that the undersigned shall have no
obligation with respect to any information known by the
undersigned or generally known within the industry
prior to date of this agreement, or becomes common
knowledge within the industry thereafter.

Dated: _

______________________________

______________________________

2. Letter of Customer service Request

CUSTOMER SERVICE REQUEST

DATE______________

CUSTOMER____________________________________________________

ADDRESS_____________________________________________________

_____________________________PHONE___________________

MERCHANDISE PROBLEMS: DELIVERY PROBLEMS:

ORDER NOT FILLED BAD ADDRESS

DEFECTIVE MERCHANDISE CUSTOMER NOT IN

REPAIR PROBLEM DELAYED/LOST IN TRANSIT

WRONG MERCHANDISE SOLD DAMAGED IN TRANSIT

AMOUNT CHARGED IN ERROR MDSE. MISSING IN PACKAGE

CREDIT/REFUND NOT ISSUED OTHER___________________

OTHER___________________ ________________________

REMARKS:

DISPOSITION:

3. Letter of Contract Proposal For Service
Dear

We hereby propose to furnish all materials and perform all
labor necessary for the completion of Davit Installation
of the following specifications:

One No. 1000 lb. galvanized davit installed on seawall

Four-way lifting bridle

Three 2″x8″ wood fenders anchored to the wall with 5′
rubber bumper strip on each.

This work is to be performed on Lot_____Blk________Sub.
Div.____ for (name of owner) , Owner, in accordance
with the drawings and specifications submitted for the
above work. The total cost including state tax is (amount)

Payments to be made as follows : the sum of (amount) to
be paid upon the approval of this contract and the balance
of (amount) upon the completion of the work.

Any alteration or deviation from the above specifications
involving extra cost of material or labor will only be
executed upon written orders for same and will become an
extra charge over the sum mentioned in this contract.
All agreements must be made in writing.

Property lines shall be designated by substantial marks, by
owner or his certified engineer. The contractors shall not
be liable, as regards to the completion of the work, for
any delay which may be caused by reason or on account of
any strike of workmanship, any Act of God, unavoidable
accidents, inability to secure materials or to use materials
in the performance of the work by reason of laws or
regulations of the United States of America or the State of
(state) , or any other circumstance beyond their
control, other than the want of funds. No such delay shall
be deemed a default on the part of the contractors, and, in
the event of any such delay, the contractor’s time limit for
performance of the work shall be correspondingly extended.
Workmen’s Compensation and Public Liability Insurance on the
above work shall be provided by the Contractor.

This Contract shall be deemed null and void if not signed
within thirty days.
Respectfully submitted,
ACCEPTED;
By____________________________
______________________________
OWNER
Date__________________________

4. Letter of goods contract

CONTRACT

THIS AGREEMENT, made and entered into this ___ day of
_________, l98_, by and between ___________________, the
Seller, and ___________________, the Buyer:

1. The seller hereby undertakes to transfer and deliver
to the buyer on or before __________, l98_, the following
described goods:

2. The buyer hereby undertakes to accept the goods and
pay for them in accordance with the terms of the contract.
3. It is agreed that identification shall not be deemed
to have been made until both the buyer and the seller have
agreed that the goods in question are to be appropriated to
the performance of the contract with the buyer.
4. The buyer shall make payment for the goods at the
time when and at the place where the goods are received by
him.
5. Goods shall be deemed received by the buyer when
received by him at .
6. The risk of loss from any casualty to the goods
regardless of the cause thereof shall be on the seller until
the goods have been accepted by the buyer.
7. The seller warrants that the goods are now free and
at the time of delivery shall be free from any security
interest or other lien or encumbrance.
8. The seller further warrants that at the time of
signing this contract he neither knows nor has reason to
know of the existence of any outstanding title or claim of
title hostile to his rights in the goods.
9. The buyer shall have the right to examine the goods
on arrival, and within business days after such delivery
he must give notice to the seller of any claim for damages
on account of the condition, quality, or grade of the
property, and must specify the basis of his claim in detail.
The failure of the buyer to comply with these rules shall
constitute irrevocable acceptance of the goods.
10. Executed in duplicate, one copy of which was
delivered to and retained by the buyer, the day and year
first above written.
/S/……………………..
/S/……………………..

5. Letter of Aplication For License
APPLICATION FOR LICENSE

I, (name of applicant), do hereby apply for a license to
display the trademark of (association), “(trademark) “
at my place of business located at (address) , in
the City of , State of .

That this application is in accordance with the
regulations of the (trade association).

I am cognizant of the regulations of (trade association)
that govern the display of said trademark and the manner
of conducting business, and I agree to abide by such
regulations at all times.

Dated:_______________ ______________________________
(Signature)